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Executive Assistant

Executive Assistant

Job Description:-

We are looking for a new executive assistant to support our MD. You will manage mostly business-related tasks such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Executive Assistant Responsibilities:

  • Preparing reports, memos, invoices letters, financial statements and other documents.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Answering phones and routing calls to the correct person or taking messages.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Performing office duties that include ordering supplies and managing a records database.
  • Experience as a virtual assistant.
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.
  • Provide general administrative support.

Executive Assistant Requirements:

  • Proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of entire MS Office suite.
  • Graduation
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.

Ability to commute/relocate:

  • Gurgaon City, Haryana: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

  • Assistant: 4 years (Preferred)
Job Category: Executive Assistant
Job Type: Full Time
Job Location: Gurgaon

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Karan Bedi

Managing Director, Quattro Venture Capital Group

Karan is a visionary leader at the helm of Quattro Venture Capital Group, guiding a diverse investment consortium to sustained success. With over 5 million square feet of high-quality commercial and residential properties developed, he has firmly established Quattro as a leader in the real estate sector. His strategic leadership extends to managing 3 million square feet of facilities through Innovative Facility Solutions, enhancing operational efficiency and asset value.
Karan’s expertise spans across strategic acquisitions, effective leasing, and cultivating partnerships that drive innovation and sustainable practices. Under his guidance, Quattro’s portfolio has expanded into IT consulting, with Quattro Infotech delivering advanced solutions, and retail, through the Elle Decor Home Collection India. He has also pioneered the coworking space concept with Inhwah Business Centre and founded AIHP, India’s first corporate landlord entity.
A graduate of Queen’s University in Canada, Karan returned to India to seize emerging opportunities and continues to lead Quattro toward new horizons of growth and innovation. He invites forward-thinking investors to join him in shaping the future of investment with a steadfast commitment to strategic growth and sustainability.

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Pundrik Sharma

Director of Quattro Group
Pundrik Sharma is a seasoned business leader and Director at Quattro Group, bringing over 15 years of experience in establishing and growing AIHP from the ground up. With a strong background in commercial real estate, he excels in strategic planning, property acquisition, and asset management, contributing to the development of a robust and profitable portfolio. Pundrik’s expertise extends to risk management, investor relations, and investment review and analysis, enabling him to effectively manage and grow customer portfolios while ensuring sustainable returns. His thought leadership and strategic vision have been pivotal in transforming organizations into thriving businesses with a satisfied and extensive customer base. At Quattro Group, he continues to drive strategic initiatives and operational excellence, leveraging his business strategy, project management, and cross-functional leadership skills to optimize processes and deliver innovative solutions for long-term growth.

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Mohit Agarwal

Leader at Quattro Group

With over three decades of diverse industry experience, Mohit Agarwal is a visionary leader at Quattro Group. He began his entrepreneurial journey by founding and successfully scaling the Plum Beauty Salon chain, demonstrating his ability to build and grow businesses from the ground up. After 14 years at AIHP, where he excelled in project execution and operational excellence, he now brings his expertise to Quattro, continuing to drive seamless delivery and operational efficiency. Mohit’s strategic vision, commitment to quality, and entrepreneurial spirit are instrumental in enhancing Quattro Group’s reputation and success.

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Vivek Vahie

Director of Quattro Group
Vivek Vahie, Director of Quattro Group, is a distinguished IT leader with over 30 years of global experience across the United States, Canada, Singapore, and India. He has consistently driven technological advancements and operational excellence, excelling in roles at NIIT Technologies, PeopleSoft Inc., and HCL Technologies, and leading the establishment of India operations for RDX and Navisite Inc. Renowned for his expertise in infrastructure services, security operations, and custom application development, Vivek has a proven track record of building organizations from the ground up, fostering both organic and inorganic growth. His commitment to innovation, automation, and strategic client engagement, combined with a diverse range of certifications and a specialization in Software Exports, makes him a transformative leader and a key asset to the IT industry.

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